Visitor - visitor management system

AN AUTOMATED VISITOR MANAGEMENT SYSTEM FOR ALL YOUR NEEDS
 

The Visitor management system facilitates the job of a receptionist by helping in the management of visitors, while also increasing safety in places where unauthorised people are not allowed access. In the event of an evacuation, an evacuation list (a list over all current visits) should be printed out and used to easily get an overview over the company‘s visitors with complete contact information. A professional guest reception is key to good future relationships. With a visitor terminal that follows the company‘s own graphic profile with logo types, colours, slogans or other, separates the comp-any from the others. With our visitor management system, your company can create trust and an identity, and also facilitate the work of your staff by providing smart and simple features 

Visitor is installed by hundreds of companies and organisations. Some of our largest customers have many receptions, throughout the country, connected to a common database. When the safety requirements are extremely high, some customers need managers for some areas to approve the booked visits. Other customers use features such as automatic notification of visits, temporary Wi-Fi accounts or connection to the access system. For many, the possibility to easily design the graphic layout on the guest terminal is important, while others need to manage several companies in the same reception. Our visitor management system has been used by companies and organisations to create trust, identity, and easily manage visitors in different environments. 

How It Works

Visitor is an easy and efficient visitor management system that helps you to register and administer your visitors. The system gives a professional impression that increases security and is suitable for all sizes of companies and organizations, where you need a reliable system to have control over who stays on the premises. It is a complete solution where the visitor system handles all parts before, during and after the visit. 

• Before the visit 
  The invitation is usually made in Visitor Web, or with an simple integration to Office 365. A calendar invitation is then sent to the visitor with an automatic welcome email that can be customized with information such as itinerary and parking. Visitor can also automatically send a reminder to the visitor just before the visit, so that the visitor has the QR code easily available at check-in. 
   
• At arrival 
  When the visitor arrives, they register their arrival with their QR code at a self-service terminal. A visitor label is automatically printed at the same time as an text message or email is sent to the visitor recipient with information that  the visitor has arrived. Rules, GDPR or other information can be adapted and presented on the terminal for  the visitor, who must approve these before the visit. Parking permits or WIFI access can also be automatically assigned upon arrival. If a passage through an locked door is required, it can be opened via a QR code scanner, alternatively, an integration can be made with the access system that provides access with a PIN code. 
   
• During and at the end of the visit 
  If an emergency occurs during the visit, an evacuation list of all visitors can easily be drawn up. At the end of the visit, the visitor is checked out via the QR code on the visitor label. If the need exists, the label can be placed in a lockable mailbox, or alternatively order labels that become unreadable after 24 hours. 
   
• Reception 
  The self-service terminal is suitable in an unmanned reception but works just as well when it is manned. It helps to minimize waiting times but also to inform and approve rules during the visit. The receptionist can easily look up the visitors details in the visitor list, verify and check-in visitors with just one click. The management of a group visit is as quick and simple as of an individual visit. For visits that are not pre-booked, the visitor can be registered directly via the self-service terminal, or alternatively registered by the receptionist. 

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